SURESTAFF is currently seeking an Administrative Assistant/Receptionist for our corporate office in Itasca, IL.
If you possess working knowledge of various administrative practices and have strong attention to detail, apply today!
What you will be doing:
The Administrative Assistant/Receptionist will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization in a courteous and professional manner. Other duties include:
• Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
• Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items appropriately.
• Performs administrative and clerical support tasks and provides assistance to various departments, including executives and the leadership team.
• Creates and maintains filing systems as assigned.
• Performs basic filing and recordkeeping.
• Conducts accurate and timely data entry in spreadsheets and creates new spreadsheets when necessary.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Maintains organized and professional office areas (conference rooms, lunch and mail area).
• Audits and replenishes office supplies, and coordinates maintenance of office equipment.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for executives, managers or supervisors.
• Prepares agendas and schedules for meetings.
What you will need:
• At least 2 plus years of administrative experience required
• High School Diploma or GED required
• Experience with the staffing industry preferred
• Experience working with senior managers and executives preferred
• Proficient in Microsoft Office
• Excellent interpersonal and communication (written and verbal) skills
• Excellent attention to detail and strong organizational skills
• Positive attitude, team-oriented insurance and ability to work independently
• Ability to act with integrity, professionalism, and confidentiality
What’s in it for you?
• Medical insurance
• Dental insurance
• Vision insurance
• Paid Employee Assistance Program
• Paid Life insurance
• Paid short and long-term disability insurance
• 401(k) retirement plan with company match
• Paid holidays
• Paid vacation
• Business casual work environment
Who we are:
SURESTAFF is a light industrial staffing firm committed to excellence and exceeding the expectations of our clients and candidates. With more than 20 years of experience and 27 locations throughout Chicagoland, Dallas, Indianapolis, and New Jersey, we have a proven track record of matching talent with great companies. Visit us at www.sure-staff.com. SURESTAFF, LLC is an Equal Opportunity Employer.
