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VMS Manager

Aurora, IL 60505

Posted: 02/24/2023 Job Number: TT959400222 Pay Rate: 55000

Job Description

SURESTAFF has immediate openings for VMS Manager in Aurora, IL.   The VMS Manager is responsible for all facets of the client(s) VMS Program(s) with the help of the extended service team. The VMS Manager is also responsible for processing weekly payroll, maintaining safety guidelines, and providing continuous support to temporary workforce.   The ideal candidate for this position will have a passion for helping others and enjoy working in a team environment!  Excellent communication skills are a must as this position will be working with client customers and applicants on a daily basis.   Multi-tasking, ability to self-manage, and intermediate computer skills are also a necessity.   Pay: 50k-60k
 Benefits of the VMS Manager
  • COMPETITIVE PAY. SURESTAFF strives to bring in the best talent and provide pay that fits accordingly.  
  • TRAINING.  Excellent hands-on training and development.   Opportunities for growth and advancement in the company.   
  • CAREER ADVANCEMENT.  SURESTAFF has a long standing history of promoting from within.  
  • JOB SATISFACTION.  SURESTAFF prides itself on the ability to put the right people to work at the right companies.   Come to work every day and help others reach their career potential. 
  • BENEFITS.  Eligible for industry leading health, vision, dental benefits after 90 days.  401K (with matching) also available to qualifying employees.   
  • CULTURE. Help others and have fun doing it!  SURESTAFF is a leading staffing firm in Chicago with over 21 offices.  Enjoy working with a winning culture.  
  Responsibilities of the VMS Manager
  • Manage all facets of the client’s VMS tool to ensure Surestaff is 100% compliant to the program(s) to include but not limited to: 
    • Requisition management (creation of job reqs, intake calls, shortlisting, interview scheduling, hiring manager/supplier follow up, onboarding, etc.)
    • Non-requisition management (extensions, timesheets, offboarding, etc.)
    • Monitor, respond to, and work items and activities that come into the program mailbox.
  • Understand the contracted terms and conditions between the VMS provider and the client, including pricing as well as client(s) rules of engagement and processes.
  • Assist operations team during all stages of the contingent labor hiring and engagement process including, but not limited to, onboarding, worker assignment management, invoicing and offboarding. 
  • Maintain daily updates within VMS tool including new requisitions added. Communicating to operations team any additions or deletions. 
  • Maintains and updates electronic records to include changes or status updates, accurate compliance fields and validates entries to ensure accuracy. 
  • Provides guidance and training on process and platform to operations teams and field service offices. 
  • Responds, documents and answers emails in a timely manner.  
  • Provides account reporting and status updates as required from Pre-Employment Checks, Hours Reports, and Serviceable Fill-Rates. 
  • Makes recommendations to improve processes and delivers efficiencies where applicable. 
  • Maintains and continually increases knowledge of supported software solutions.
  • Processes weekly payroll.
  • Checks and audits of all payrolls processed to ensure accuracy.
  • Internal liaison with staff regarding all pay inquiries: Prompt maintenance of staff records at all times. 
  • Resolve out of balance accounts, errors and payment queries, to ensure the payroll runs accurately to time.
  • Attend client intake calls and virtual meetings to discuss current and forecasted hiring, document and communicate results internally.
  • Post jobs, actively source and recruit talent and support delivery activities as needed.
  • Support submission of candidates through various VMS and MSP programs and related interview scheduling. 

Preferred Qualifications of the VMS Manager
  • Minimum three years staffing industry experience in a vendor on-site or account management MSP/VMS role
  • Preferably a minimum of one-year supervisory/management experience
  • Excellent communication:  can clearly articulate verbally and in writing how to complete onboarding tasks and can effectively liaise with management and associates
  • Ability to handle issues that are deemed sensitive and confidential. 
  • Ability to work in a challenging and demanding environment  
  • Self-driven, vibrant, and passionate  
  • Expert level computer skills (Outlook, Excel, Word, VMS)
  • Ability to diagnose and solve basic technical issues.
  • High attention to detail 

SURESTAFF is the leading provider of light industrial, logistics, general labor, skilled trades, manufacturing, and distribution labor in the Chicagoland area with 23 local branches. SURESTAFF is an Equal Opportunity Employer (EOE) and we follow CDC and Illinois Dept of Health guidelines for everyone’s safety and health.

Meet Your Recruiter

Tony Torres

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